2023 FOOD VENDORS RULES & REGULATIONS

Food Vendors Rules & Regulations – 2023

IF REQUIRED BY PA DEPARTMENT OF HEALTH, ALL CDC GUIDELINES WILL BE FOLLOWED, INCLUDING THE WEARING OF MASKS BY VENDORS AND SOCIAL DISTANCING. IN THE EVENT OF CANCELLATION (AS HAPPENED IN 2020 and 2021), REFUNDS OF DEPOSITS WILL BE OFFERED TO VENDORS, OR CAN BE HELD FOR NEXT YEAR’S 2024 FESTIVAL.

The festival is located on the grounds of Ellwood City’s beautiful Ewing Park neighborhood and is easily accessible for local residents as well as visitors attending from afar.                   

Our Festival offers an environment that is SMOKE FREE and PET FREE  (unless a service dog is needed).

FESTIVAL HOURS:  Daily 11:00 a.m. – 10:00 p.m.

The flag raising and the National Anthem will take place at the entertainment stage each day at 11 a.m. Please have your booth ready for patrons at that time.  The Festival is open to the public from 11 a.m. until 10 p.m. on Friday and Saturday 11 a.m. until 9:30 p.m. on Sunday. The day of the fireworks will be announced by the Ellwood City Borough.

All booths should remain open until 10:00 p.m. on Friday & Saturday.  Booths may begin tearing down on Sunday at 8:00 p.m.

 The set up day is Thursday, June 29, 2023

PARKING & PARKING PASSES:

No vehicles will be permitted access to the park without a permit during the festival. YOU WILL RECEIVE 1 FREE PARKING PASS IN YOUR PACKET WHEN YOU CHECK IN AT THE RED ,WHITE AND BLUE INFORMATION BOOTH ON SET-UP DAY.  All food vendors/craft vendors will be issued ONE parking pass for the vendor parking area located along Riverside Drive. This pass can also be used in the 3-day long-term parking pass for the area located on the back loop of the park. (**Please note that vendor parking spaces are limited and are available only on a first come, first serve basis.  Additional parking lots are available throughout the Ewing Park area.  Cost is $5 per car.)  Parking passes are not transferable.  All parking passes must be displayed on the rear view mirror located above the steering wheel.

All motor homes and vehicles requiring overnight accommodations will be required to pay $100 for three days (payment must accompany application). Motor homes will not be permitted to remain in the arts and crafts parking lot along Washington Avenue and Riverside Drive.

There will be no booth refunds issued after May 31, 2023.  

ELECTRICITY:

Electricity is provided throughout the festival grounds at the rates listed on the registration forms.  In addition, 220-volt service is available only to those food vendors who had 220 volt service last year.

INSURANCE:

All applicants expressly agree to release the Borough of Ellwood City and the Ellwood City Arts, Crafts, Foods & Entertainment Festival, Inc., and their agents from all liability for injury, damage, or loss to persons or property. All food vendors, including novelty foods, are responsible for (and must provide documentation) product liability insurance, and adequate coverage for persons working within their booths.  Please submit insurance policy with application if possible; we must have it before the first day of the Festival.

Food Vendor Rules to follow:

1. All food vendors must indicate on the registration form, the types of food and drinks they will sell.  In order to avoid excessive duplication of the types of food and drinks sold, no food vendors will be permitted to deviate from the sale of the type of food and drink listed on the registration form without the prior approval of the Food Committee. All requests must be made in writing.

In addition, all food vendors must indicate the name of their non-profit organization and make a timely donation. Please read the application for details.

2. The set up times for Food Booths begin at 8:00 a.m. on Thursday, June 29, 2023 when the park gates open – no early birds please.
3. Please read and understand the Health Board Rules & Regulations.
4. You must have a food permit issued by David Custozzo, Ellwood City Health Officer, before any food or drinks can be sold.
5. Any questions concerning food safety may be directed to Mr. Custozzo at 724-752-8697.
6. Please do not dispose of any food or garbage in the grease barrels.  UNDER NO CIRCUMSTANCES CAN ANY GREASE BE DISPOSED OF IN CITY SEWERS, RAIN SEWERS, OR RAIN TRAPS.
7. Please flatten all cardboard boxes left for pick up.
8. Only UL approved electrical extensions in good condition may be used.
9. Ensure that everyone working in the booth practices safe and sanitary habits at all times.
10. The handling of money and food at the same time by the same person is prohibited.
11. A sign indicating the booth’s non-profit sponsor must be displayed at all times.
12. No heavy trucks are to be driven on the grounds.  When unloading supplies use the festival circle route from Washington to Riverside drives.  When finished unloading please move your vehicle so others can use the space.
13. All booths must be removed from the park by the afternoon of Monday, July 3, 2023.  Please be prompt with removal and clean-up.
14. Respect and courtesy to vendors and patrons is required. Foul language will not be tolerated. Only one warning will be given before expulsion.
15. The Festival Committee reserves the right to expel anyone not complying (without compensation) from the Ellwood City Arts, Crafts, Foods & Entertainment Festival.

The following hotels/motels are all located near the festival site. The Festival Committee has no connection to any of the following and is providing this list for your convenience.

* Beaver Valley Motel, Route 18———————–724-843-0630 or 1-800-400-8312

* Park Inn by Radisson, Route 18—————724-846-3700 or 1-800-613-1490

*Alpine Inn/Lark Motel, Route 18———————–724-846-0953 or 724-846-9820

*Boyer’s Countryside Inn, Wampum————————————–724-535-3040

Quality Inn, New Castle PA ———————–724-658-7700

Comfort Inn, Butler Road, New Castle————————————-724-658-7700

*Super 8 Motel, Rt. 18————————————724-843-9300

Super 8 Motel, Butler Road, New Castle———–724-658-8849 or 1-800-800-8000

Bear Run Campground, Portersville —————-724-368-3564 or 1-888-737-2605

Rose Point Park Campground, New Castle ——–724-924-2415 or 1-800-459-1561

Chapel Valley Estates Bed & Breakfast Ellwood City—————–724-201-0811

*Less than two miles from the Pennsylvania Turnpike, Exit 13

Please note: Participants are permitted to camp overnight in the park for a fee of $100 (see registration form). The showers adjacent to the swimming pool will be open from 7 a.m. to 11 a.m. each day, and the porta-johns and restrooms will also be open overnight for your convenience. The Festival Committee provides temporary electric services for campers; please provide your own outdoor extension cords that are at least 50 feet long. Motor homes or trailers that require electric services to run a stove, air conditioner, etc., cannot be parked at Shelter 8, only participants that purchase overnight permits can park in this area.

ELLWOOD CITY ARTS, CRAFTS, FOOD & ENTERTAINMENT FESTIVAL

The Festival committee would like to thank you for your cooperation and participation!

June 30, July 1-2 on Friday, Saturday, and Sunday

SET UP DATE: Thursday, June 29, 2023

YOU MUST CHECK IN AT THE RED, WHITE & BLUE INFORMATION BOOTH TO RECEIVE YOUR PARKING PASSES & VERIFY YOUR BOOTH #.

BELOW YOU WILL FIND THE RULES & GUIDELINES FOR SET-UP DAY:

NOTHING IS ALLOWED TO BE DROPPED OFF PRIOR TO THE SET UP DAY!

All vendors should enter the festival grounds along Joffre  Street to the end of Joffre and then turn right to circle the loop.

You may stop along fence to unload. When you are finished unloading; you MUST move your vehicle to an approved parking area.

POSITIVELY NO DRIVING ON PARK GROUNDS AT ANY TIME!

Ellwood City Festival, P.O. Box 176, Ellwood City,PA 16117: Phone 724-971-7784

FOR INFORMATION PLEASE CONTACT US BY EMAIL: ellwoodfestival@gmail.com